2025 - 2026 Home & School Club Board Members

President

The President leads the HSC, presides over all meetings, and guides the Board in planning events and activities for the school year. Responsibilities include:

• Attending Union School District Board and PLC meetings

• Sending meeting notices and preparing agendas

• Setting the annual budget with Board input

• Coordinating HSC event dates with the Principal

• Fielding inquiries from administration and staff regarding budgets and activities

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VP of Operations & Fundraising

Supports the HSC by building structure, optimizing processes, and coordinating fundraising initiatives. Responsibilities include:

• Implementing and maintaining operational guidelines

• Coordinating logistics for HSC events and activities

• Proposing and organizing fundraising events

• Creating and managing corporate sponsorship proposals

• Partnering with the VP of Events to execute fundraising-related activities

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VP of Communication & Marketing

Leads HSC communication and marketing efforts to engage families and the community. Responsibilities include:

• Managing teacher and parent outreach

• Developing marketing strategies to promote events and programs

• Coordinating with the IT/Technology team to implement communication tools

• Organizing volunteer recruitment and appreciation efforts

• Acting as a public relations liaison for the HSC and school community

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Co-VP of Events

Oversees planning and execution of HSC events to create memorable experiences. Responsibilities include:

• Recruiting and supporting event leads

• Coordinating logistics, timelines, and expectations with event leads

• Managing event budgets and day-of operations

• Partnering with the VP of Communication for event promotion

• Liaising with vendors and external partners when necessary​​

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VP Technology

Ensures smooth operation of HSC digital tools, platforms, and communications. Responsibilities include:

• Managing and updating the HSC website and digital platforms

• Supporting WhatsApp groups and virtual communications

• Implementing and maintaining technology tools for events and volunteer coordination

• Troubleshooting technical issues for HSC events and communications

• Partnering with other board members to streamline digital operations

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Secretary

Maintains HSC records, communications, and meeting documentation. Responsibilities include:

• Preparing agendas and sending them to the President and Principal

• Taking accurate meeting minutes and posting them to the HSC website

• Managing HSC news, calendar, and social media updates

• Acting as the primary communication point with the Principal for HSC activities

• Supporting other board members with documentation and content for social media

• Creating and designing flyers for events

• Updating the website with event information, volunteer sign-ups, and other relevant content

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Treasurer

Manages HSC finances, including tracking income and expenses, budgets, and reports. Responsibilities include:

• Receiving and depositing funds and reconciling accounts

• Managing multiple accounts including DHH, Science Camp, and savings accounts

• Supporting event chairs with financial tracking (Harvest Festival, Education Fund, Science Camp)

• Presenting financial statements at meetings and preparing annual reports

• Coordinating with the tax preparer and maintaining liability insurance

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Auditor

Ensures HSC financial integrity through regular audits. Responsibilities include:

• Auditing HSC accounts twice yearly (July 31 and January 31)

• Submitting written audit reports to the organization by October 1 and April 1 each year