2025 - 2026 Home & School Club Board Members

President

​The President shall:

• Preside over all meetings of the organization and the Executive Board.

• Attend all Union School District Board meetings and PLC meetings.

• Send out all notices for the organization’s meetings.

• Set the annual budget with input from the Executive Board.

• Guide the Board in planning HSC events and activities for the year.

• Coordinate HSC event and activity dates with the Principal.

• Field inquiries from administration and staff regarding any changes to budget requirements.

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VP of Operations & Fundraising

The VP of Operations and Fundraising plays a critical role in ensuring the smooth execution and overall efficiency of the Home & School Club (HSC). This position focuses on building structure, optimizing processes, and supporting successful fundraising initiatives.

• Implement and uphold operational guidelines

• Improve internal process efficiency

• Coordinate and manage logistics for HSC functions

• Support team development and collaboration

• Propose and organize fundraising events and ideas

• Create and manage corporate sponsorship proposals

• Collaborate with donors and sponsors

• Partner with the VP of Events to execute fundraising-related activities

• Troubleshoot and resolve fundraising challenges

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VP of Communication & Marketing

The VP of Communication and Marketing is essential for promoting HSC’s mission, enhancing visibility, and building community engagement through consistent and strategic messaging.

• Own and implement communication processes and guidelines for teacher and parent outreach

• Improve communication strategies and platforms for efficiency

• Coordinate with the IT team to implement effective communication tools

• Develop and execute marketing strategies to promote HSC events and programs

• Design volunteer recruitment campaigns

• Organize volunteer appreciation efforts

• Provide regular updates to the school administration and staff

• Act as a public relations liaison to strengthen relationships within the HSC and Oster community

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Co-VP of Events

The Co-VP of Events is instrumental in creating engaging and memorable experiences for the school community. This role ensures that events are well-planned, well-executed, and aligned with the HSC’s goals.

• Recruit and support event leads for multiple school events

• Meet with event leads to coordinate logistics, timelines, and expectations

• Oversee event budgets and address challenges as they arise

• Partner with the VP of Communication for event promotion

• Manage logistics and day-of operations for events

• Liaise with vendors and external partners, when necessary

• Collaborate with Co-VP to allocate resources effectively

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VP of Enrichment Programs

The VP of Enrichment Programs leads efforts to provide meaningful, engaging activities that enhance students’ educational experience beyond the classroom.

• Coordinate the planning and execution of enrichment and after-school programs

• Recruit and manage volunteers or helpers for program support

• Oversee budgets and address program-related issues

• Launch new programs as appropriate

• Organize student sign-ups and ensure smooth registration processes

• Work with the VP of Marketing to promote enrichment opportunities

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Secretary

The Secretary shall:

• Poll stakeholders (Board, teacher representatives, committee chairs, Principal) prior to each meeting to prepare the agenda.

• Email the agenda and the previous meeting’s unapproved minutes to the President and Principal prior to the meeting.

• Keep accurate records of all meeting proceedings.

• Make unapproved copies of the latest meeting minutes available within one week and post them to the HSC website.

• Be prepared to read the minutes of any previous meeting upon request.

• Have access to Robert's Rules of Order, Revised.

• Act as the primary communication point with the Principal for promoting HSC activities (gather content from Board and committee chairs and provide a concise write-up for the Principal’s weekly family communication).

• Maintain HSC news and calendar on the HSC website.

• Maintain the HSC Facebook page with updates on upcoming events (e.g., spirit days, picture day, meeting reminders).
  (If a Social Media Chair is appointed, Facebook management can be delegated.)
  (If a Webmaster is appointed, the Secretary will provide images and copy for implementation.)

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Treasurer

The Treasurer shall:

• Receive and deposit all monies on behalf of the organization weekly, in a bank approved by the Executive Board.

• Reconcile the entity’s general ledger (GL) accounts with bank activity.

• Manage all accounts to ensure alignment with the GL, including DHH checking, Science Camp savings, and the high-yield savings account.

• Assist the Harvest Festival Chair with tracking wristband and ticket sales.

• Assist the Education Fund Chair with tracking matching donations (e.g., Benevity reports, account maintenance with matching gift portals).

• Collect and track 5th-grade Science Camp payments.

• Maintain accurate records of all receipts and disbursements.

• Present a financial statement at each regular meeting and upon request by the Executive Board.

• Provide a full annual financial report to the organization.

• Post the annual budget at Back-to-School Night.

• Coordinate with the tax preparer and maintain liability insurance.

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Auditor

The Auditor shall:

• Audit the HSC accounts twice a year (as of July 31 and January 31).

• Submit a written audit report to the organization by October 1 and April 1 each year.